EverythingAI Foundation

1. Legal & Regulatory Framework

This Policy is designed to align with applicable U.S. federal and Texas laws, including but not limited to:

• U.S. federal nonprofit compliance standards
• Texas Business Organizations Code
• Texas Identity Theft Enforcement and Protection Act (TITEPA)
• Applicable federal privacy and consumer protection laws

Where applicable, we also follow generally recognized privacy principles reflected in frameworks such as the FTC Fair Information Practice Principles.

2. Our Privacy Commitments

As a mission-driven, technology-oriented nonprofit, EAF adheres to the following principles:

• Purpose Limitation: Data is collected only to support our charitable mission.
• Data Minimization: We avoid collecting unnecessary or excessive data.
• Security & Stewardship: Data is treated as a trust, not an asset.
• Human Oversight: Technology, including AI, supports—not replaces—human judgment.

3. Information We Collect

3.1 Information You Provide

We may collect personal information you voluntarily provide, including:

• Name, email address, and contact details
• Organizational affiliation, role, and professional profile
• Application information (e.g., founder, mentor, volunteer, intern)
• Event registrations and communications
• Donations and payment confirmations (processed by third-party providers)
• Any content you submit through forms, surveys, or correspondence

3.2 Information Collected Automatically

We may collect limited technical data such as:

• IP address and approximate geographic location
• Device type, browser, and operating system
• Pages viewed and interaction patterns
• Cookies or similar technologies

3.3 Information from Third Parties

We may receive information from trusted service providers or partners that support EAF's operations, such as event platforms, payment processors, collaboration tools, analytics providers, and hosting services.

4. How We Use Information

Information is used solely to:

• Operate and improve EAF programs and platforms
• Administer applications, events, and communications
• Support nonprofit reporting and impact assessment
• Ensure security, compliance, and organizational integrity

EAF does not sell, rent, or trade personal information.

5. Use of Artificial Intelligence and Automated Tools

EAF may use AI-assisted or automated tools to:

• Support founder–mentor–resource matching
• Analyze program effectiveness and engagement
• Improve platform usability and accessibility

Safeguards include:

• Human review for material or sensitive decisions
• No use of personal data to train public or third-party AI models without explicit consent
• Technical and organizational controls to reduce bias and misuse

6. Data Sharing

Information may be shared only:

• With service providers acting on EAF's behalf
• With program partners for mission-aligned activities
• When required by law or legal process

All third parties are expected to maintain appropriate confidentiality and security standards.

7. Data Retention

Personal information is retained only as long as reasonably necessary to:

• Fulfill nonprofit and operational purposes
• Satisfy legal, accounting, or reporting obligations

Data is securely deleted or anonymized when no longer required.

8. Your Rights

Subject to applicable law, individuals may request to:

• Access or correct personal information
• Request deletion of information
• Opt out of non-essential communications

Requests may be submitted to: privacy@everythingaifoundation.org

9. Security

EAF implements reasonable administrative, technical, and organizational safeguards. While no system can be guaranteed secure, we take privacy protection seriously and continuously review our practices.

10. Children's Privacy

EAF does not knowingly collect personal information from children under 13 years of age.

11. Updates

This Policy may be updated periodically. Updates will be posted with a revised effective date.